Utilizing the Sub Rate Field for Revised Load Rates

Introduction:

    In the world of transportation management, load rates can undergo changes and revisions. It's essential to accurately document these rate adjustments while ensuring that the overall trip amount remains consistent. This guide explains how to use the "Sub Rate" field in TMS to manage revised load rates effectively.

Step 1: Access Load Details

1. Begin by accessing the details of the specific load for which you have received a revised rate confirmation from the broker. It's crucial to ensure that you need to adjust the freight rate while keeping the trip amount unchanged.

Step 2: Enable the "Sub Rate" Option

    2. In the load details view, locate the "Sub Rate" option. Check this option to indicate that you are making a rate adjustment while preserving the original trip amount.

Step 3: Update the Freight Rate

    3. Now, proceed to change the freight rate amount in the load. Make sure to enter the revised rate as provided in the updated rate confirmation received from the broker.

Step 4: Enter the Original Amount

    4. In the "Sub Rate" field, enter the original freight rate amount that was initially assigned to this load. This original amount should match the rate you are replacing.

Step 5: Save Your Changes

    5. After adjusting the freight rate and entering the original rate in the "Sub Rate" field, click the "Save" button to apply the changes.

Step 6: Impact on Invoices and Settlements

    6. By following these steps, the revised rate amount will be reflected in the broker's invoice, ensuring accurate billing. Simultaneously, the amount entered in the "Sub Rate" field will be applied to the trip amount and driver settlement, maintaining consistency in payment.

Conclusion:

    Effectively using the "Sub Rate" field in TMS enables you to manage revised load rates while preserving the integrity of trip amounts. This feature simplifies the process of handling rate adjustments without impacting other critical aspects of the transportation management system. By correctly documenting and accounting for rate changes, you can ensure accurate invoicing and fair settlements for all parties involved in the transportation process. If you have further questions or encounter issues, please reach out to your TMS administrator for assistance. Accurate rate management is a vital component of efficient transportation operations.